2015 annual conference

Frequently Asked Questions

Is the conference located at the hotel?
Yes, the entire conference agenda will take place at the B Resort and Spa located within the Walt Disney World® Resort at 1905 Hotel Plaza Boulevard, Lake Buena Vista, FL 32830. Please note that conference registration does not include hotel accommodations.


How much does the hotel cost? Is that the best rate?
The hotel rate is $159/night (not including resort fee and applicable taxes) and will be honored until March 20, 2015. If you contact the hotel directly, use the event code 1504HCHAPL OR you can book your stay directly at https://gc.synxis.com/rez.aspx?Hotel=58696&Chain=12488&arrive=4/16/2015&depart=4/26/2015&adult=1&child=0&group=1504HCHAPL


Must I stay at the hotel to attend the conference?
No, these hotel accommodations are suggested for your convenience. You are free to make independent arrangements for your lodging separate from conference registration.


Can HCCN offer a roommate referral service if we stay at the hotel?
We do not offer this service. If you would like to create and communicate with conference registrants, you may do so through social media.


Does the conference registration include meals?
Full Conference registration includes breakfast for each of the three days. Lunch is included Monday and Tuesday. There is no lunch on Wednesday after the closing ceremony. The President’s Reception on Monday evening will include heavy hors d'oeuvres.


Are there scholarships or discounts offered for special communities, i.e. CPE students, nurses, etc.?
At this time, there are no scholarships or discounts available. If sponsorship becomes available it will be announced in our e-newsletter.


How many CMEs are available for this conference?
Continuing Medical Education accreditation is pending for physician, nursing and social work. When the accreditation is approved it will be announced in our e-newsletter and here.


Can you tell me if the CEUs are free of charge with a registration of a site?
There are no extra charges to apply for conference CEUS.


What requirements are needed on our end to enroll for web/virtual participation in the conference?
Technical specifications to ensure that webcast participant's audio, video and computers are compatible with our vendor will be sent before the conference begins.


Will documents, slides and PowerPoint presentations be available to virtual attendees?
Virtual attendees will have access to a live stream of all three days of Plenary and Keynote addresses and handouts in their entirety, as well as registration for four (4) workshops.


I live in another time zone. How can I participate?
All conference events are E.S.T.


Is virtual participation only available live or can it be watched at a later time?
The webcast will be broadcast live; however, it will also be archived and can be viewed later in whole or in part.


Will virtual participants qualify for CEUs for the single $995 fee?
All registered conference participants are eligible to individually apply for CEUs for no extra fee.


What is the deadline for the group rate?
The early bird rate of $275 or $250/each for two or more attendees from an organization expires on March 20, 2015.


What is the deadline for the virtual conference?
The virtual conference can be purchased for $995 until April 16, 2015.


Will virtual attendees be able to engage with the presenters?
A Twitter feed will be created exclusively for the conference; giving virtual attendees the opportunity to interact with the panels. Virtual attendees will also be able to view on-screen presentations such as PowerPoint and slides. Presenters will also have the option to "poll" virtual participants if they wish such feedback.


Can multiple sites access the webcast using the same access code?
No. There is one webcast license for one site.


Why is the virtual attendance $995?
The webcast registration could represent significant savings on group or individual registration and the related travel expenses. This price is similar to that for other conferences of this high standard content.


How do I pay with a check?
Send check payments to:
HealthCare Chaplaincy Network, Inc.
65 Broadway, 12th Floor
New York, NY 10006
ATTN: Sandra L. Jamison

To ensure proper credit when paying by check please include the registrant(s) name in the memo or description and the confirmation number when available.


Do you accept PayPal or other third party payments?
No. We accept MasterCard, VISA, American Express and Discover. Invoices can be requested by making a request to This email address is being protected from spambots. You need JavaScript enabled to view it.


Can I get a refund?
Registrations will be refunded, minus a $75 cancellation fee until April 6, 2015.